2. Where and what information does 3ie collect?
2.1 Personal information
3ie offers a range of services where you are required to register by entering personal information. For example, you must register to be part of the 3ie newsletter mailing list or blog mailing list; to attend events, including any seminars and 3ie Evidence Week conferences; to submit a proposal for funding; or to download a free publication. In all of these cases, we may request certain personal information, including but not limited to: your name, email address, organisational affiliation, profession, country of residence, and the development sectors in which you have an interest.
We may also receive your personal data if someone at your organisation designates you as a contact person, or includes information about you in proposal documents. We also collect information from various electronic forms, surveys or feedback forms as part of 3ie-sponsored events.
2.2 Non-personally identifiable information
3ie uses third-party applications to track and analyse non-personally identifiable information about the use of 3ie’s sites. We only use this information to produce summaries of visitor behaviour, such as statistics on most popular and least popular webpages. The information collected cannot be traced back to a particular individual.
All data collected by third-party applications are not owned by 3ie. Additionally, we may receive some data from thirty-party analytics providers. 3ie will not share, sell, distribute or rent any information we receive from these third-party applications.
2.3 Click-through URLs and Google Analytics
If you sign up to receive newsletters, updates or other information from 3ie, you will receive emails from us that may use a ‘click-through URL’ linked to 3ie online content. When you click one of these URLs, you go through a separate web server before arriving at the destination page on our sites. We use this click-through data to help us understand how recipients respond to, or interact with, our emails. You can unsubscribe from our newsletter mailing list by sending an email to email@example.com. We provide this unsubscribe information in every newsletter.
3ie also uses Google Analytics to gather statistics for portions of our website. We will use this information to improve user interfaces and web services for visitors. Google Analytics accesses information available from your browser and 3ie cookies to collect data about the actions you perform on the 3ie websites. To prevent this access, you can opt out of using cookies by turning off cookies in the preferences settings in your browser or download and install Google Analytics opt-out browser add-on. You can learn more about Google’s practices by going to www.google.com/policies/privacy/partners.
2.4 Social media and video
3ie keeps a record of information from our social media platforms, which may include contact information provided by following us on Twitter or LinkedIn, in any feedback or comments to any posts on our Facebook page, LinkedIn page or Twitter account (@3ieNews), or by ‘friending’ 3ie on Facebook. If you choose to share our digital content through social networks, such as Facebook, Twitter and LinkedIn, or to watch a video posted on a third-party media site (such as YouTube), you may be sent cookies from these third-party applications. 3ie does not control the setting of these cookies; we request you to check the third-party websites for more information about how to manage their cookies.
2.5 Registrations for 3ie events and workshops
When you register to participate in a 3ie event, we will ask you to provide your name, email address, organisation, job title, country of residence, professional area of work, and any dietary or special accommodation needs. We may ask for your areas of professional interest. In addition, if you participate as a presenter, panellist or facilitator at any event, we may collect your photograph and presentation materials for publication on our website. We may also collect feedback and evaluations about you as a presenter, panellist or facilitator. At the time of personal data collection, 3ie will indicate if your personal data will be used for any other 3ie purpose in the future, such as including you on our newsletter and announcements lists. You will have the opportunity to opt in. 3ie will not share these data with any external agencies. The details of attendees for such events are updated on our internal database and classified according to where you live, your type of work and area of expertise to ensure that you only receive relevant updates from us. You will be able to opt out at any time.
2.6 Event photography and audio and video recordings
As part of our mandate as a knowledge provider, we ensure that all of our event photography, video and audio recordings and event presentation slides are published on our website and associated platforms. We take photos and record video of our public events and store them in our data archive. We display clear signs at the venue indicating that we are taking photos and videos and that all speech is public. We direct you how to opt out of being photographed or video-recorded at the time of registering online and at the venue. It is not possible to opt out of audio recording and continuing with registration is agreement to be audio-recorded. These recordings are posted on our website under the media room section, on Flickr and on YouTube.
2.7 Photographs, audio and video records during field visits
As part of our grant monitoring field visits, we take and store photos and record videos of participants in our programmes. For interview audio recordings, we secure either verbal taped consent or written consent from adults. We do not interview children as part of field visits without complying with relevant safeguarding and child protection policies. We follow an ethical photography policy, which includes standards for protecting children and vulnerable adults.
2.8 Creating mailing lists to advertise 3ie calls for proposals and events
3ie has a responsibility to ensure that we make funding opportunities known to relevant qualified applicants as widely as possible. We use all of our existing mailing lists to help us reach this objective. If you have registered to receive our newsletter or blog or for a 3ie-sponsored event, you will have the opportunity to opt in to receive updates about 3ie, future events or funding opportunities. Any such mailings will contain information to request removal from that or all mailing lists.
3. How do we use your personal information?
We use your personal information to respond to your requests and non-personal information in gathering analytics to help us administer our website and platforms and deliver quality online services.
If you have subscribed to our 3ie newsletter mailing list, we will send you relevant information about 3ie, our products, services, funding and events, as well as our bimonthly newsletter.
If you have subscribed only to our blogs and not signed up to the 3ie newsletter, you will only receive our new blog announcements.
If you have subscribed only to our funding alerts, you will only receive occasional funding alerts based on your area of interest.
If you registered for an event or completed a 3ie survey and opted in to receive additional information from us, as described in this section, you will receive that information.
4. With whom do we share your personal information?
In fulfilling the activities described in this policy, we may share your personal information with 3ie staff and 3ie consultants, all of whom have signed confidentiality and IP protection assurances that protect you against the disclosure of your information without your express permission. We do not share your personal information with any third parties for any commercial or marketing purpose.
5. What if you do not want to share your information?
When you register for an event or service, we ask you to indicate whether or not you wish to receive any other information from us. You must indicate your preference to be able to complete a registration. 3ie provides the opportunity to unsubscribe from any mailing that you might receive from us at the end of an email, announcement or newsletter. Our team will ensure that your email address is taken off that mailing list. If you want to unsubscribe from all 3ie mailings at any time, email us at firstname.lastname@example.org with a subject line ‘Remove from all mail lists’.
6. Links to other websites
7. Security and protection of your data
3ie employs a range of technologies to protect the information maintained on our systems from loss, misuse, unauthorised access or disclosure, alteration or destruction. Our website encrypts the transmission of data entered into forms on our site through the use of Secure Socket Layer. This encryption is a security protocol for establishing encrypted communication between a web server and a browser. Data collected reside in a web server database that can only be accessed by designated 3ie staff or designated personnel under contract to 3ie and subject to 3ie data protection and privacy policies and contractual confidentiality clauses.
We will store your personal data until they are no longer needed to fulfil the purpose(s) for which they were collected, or as otherwise required or permitted by law. After such time, we will either delete or anonymise your personal data or, if this is not possible, we will securely store your personal data and isolate these from any further use until deletion is possible. We may dispose of any data at our discretion without notice, subject to applicable law. We will aim to keep your contact information up to date and if we become aware that it is out of date and cannot be updated we may delete your data.
If you wish to modify your information after you register yourself for 3ie services or do not want to receive emails, you may use provided links on the websites to make updates or unsubscribe. Alternatively, you can write to us directly at email@example.com with a clear subject line and stating what you want us to do.
8. How does the European Union’s General Data Protection Regulation (GDPR) affect you?
9. How to contact us